17
Overview
Exception Reports in Riskcast help identify potential issues in timecard data before payroll is processed. These reports are designed to highlight anomalies or inconsistencies, so teams can proactively review and correct them.
Exception Reports are especially valuable in construction environments where multiple crews, pay classes, and job codes can increase the risk of errors.
Where to Find Exception Reports
Exception Reports can be accessed directly from the Payroll View tab within the Timecard module in Riskcast.
Standard Exception Reports
Riskcast currently provides four standard Exception Reports:
1. Allowances
The Allowances report identifies timecards that include additional pay items beyond standard wages, such as per diems, stipends, or other allowances.
Why it matters:
- Ensures allowances are applied correctly and consistently
- Helps prevent overpayments or unauthorized entries
- Provides visibility into extra compensation tied to jobs or employees
Common use case:
Reviewing per diem entries for traveling crews to confirm accuracy before payroll submission.
2. Too Many Regular Hours
The Too Many Regular Hours report flags employees whose regular hours exceed expected thresholds for a given pay period or day.
Why it matters:
- Helps enforce overtime rules and labor compliance
- Identifies cases where overtime may not have been properly applied
- Prevents payroll inaccuracies and potential compliance issues
Common use case:
Catching employees logged with more than 40 regular hours in a week instead of triggering overtime.
3. Active Employees with Zero Hours
This report highlights employees who are marked as active but have no hours recorded during the selected time period.
Why it matters:
- Identifies missing or unsubmitted timecards
- Ensures all active employees are accounted for in payroll
- Helps detect onboarding or assignment gaps
Common use case:
Supervisors reviewing which crew members may have forgotten to submit time or were unintentionally excluded.
4. Employee Payclass Adjustments
The Employee Payclass Adjustments report identifies instances where an employee’s pay class differs from their default or expected classification.
Why it matters:
- Ensures proper wage rates are applied
- Flags potential misclassification or manual overrides
- Supports accurate job costing and labor tracking
Common use case:
Reviewing when an employee is temporarily assigned to a different role (e.g., laborer vs. operator) and confirming the pay rate change is intentional.
Best Practices
- Run Exception Reports before every payroll submission to catch issues early
- Assign responsibility to supervisors or payroll admins to review each report
- Investigate and resolve exceptions promptly to avoid downstream corrections
- Use reports as a training tool to improve time entry accuracy across crews.
If you have a specific need, please email your account manager or [email protected].
