Riskcast now offers the ability for tenants to bring in "Punched Time" through the use of Riskcast APIs to show the total hours an employee was "punched in" for work on a given day on any timecard the employee is on. 

 

Tenants can send in the following information via the "AttendanceEmployeePunchTime" API (more information available here):

 

Date

Punched Hours

Employee ID (Riskcast Employee ID)

 

This information will then show up in the timecard within the "Punched Time" column as a read only number, assuming the Project's configuration is set up to use Punched Time. A couple of notes:

 

1. The information is not location specific meaning that if the employee punched time at multiple places, and multiple records for that employee are sent into Riskcast via the API, Riskcast will display the sum of the punched hours for that employee. 

2. If an employee is on multiple timecards, the total punched hours for that employee will show on each timecard. For example, if an employee worked a total of 10 punched hours (6 hours on Job x and 4 hours on Job y), the timecard for job x and the timecard for job y will both show 10 punched hours. 

3. No validation when using Punched Time will occur unless the project is configured to have validation. If the "daily hours" is different than the "punched time hours", then a warning will show up on the timecard, but it will not prevent it from being submitted as is. 

 

Once this feature is turned on and used, the user can expect to see an additional column on the timecard that shows the "Punched Time". If the "Punched Time" is different than the employee's daily hours, then an orange warning caret will show in the upper right corner of the cell. 

 

 

 

Upon clicking on that cell, the user will receive a warning message. Again, this will not prevent the timecard from being submitted, approved, or exported. 

 

 

 

 

If the Validation is turned on within the project, then the user can expect a few additional things:

 

1. Submission of the timecard will not be allowed if one or more employees have hours entered on the timecard that are greater than the "Punched Time" hours. 

2. Option to "Fill Remainder" as long as user has only selected one cost code. 

 

As an example:

 

In this timecard, there are two employees who have no punched time, so we are not even able to enter hours for them. The two employees who do have punched time currently each have five (5) hours of time. We want to fill in the rest of their time quickly. I select two cells under the same cost code and the entry pad opens. There is a new button for "Use Remaining Punch'd Time". Clicking this button will use the "Punched Time - already entered time (on all timecards)" calculation to fill in the remaining hours. 

 

 

Once the calculations process, the keypad will close automatically and the time will be shown on the timecard. The timecard can still be edited as needed. The user may also note the red corners in the Punched Time column disappeared because now the employee's time for the day matches the punched time. 

 

 

Now, let's say I edit one employees time to be greater than the Punched Time. The timecard itself will allow me to do this so that I can reallocate hours easily as needed. However, when the crew lead hits "submit" or the approver hits "approve", the timecard will complete a validation (assuming the validation is turned on). Below, I modified Megan's record. 

 

 

This is what appears once I try to submit the timecard. I must go an make a change to Megan's record to make the hours allocated be equal to or greater than the Punched Time. 

 

Additional Notes:

 

If an employee has 8 hours of "Punched Time" available and has 2 hours of "Paid Time Off" listed, they will still be able to allocate the 8 hours of "Punched Time".